Payroll Specialist Jobs
A Payroll Specialist is a vital position within an organization, tasked with the accurate and timely processing of employee payrolls. This role encompasses managing all facets of the payroll process, including calculating wages, overtime, and deductions, as well as maintaining payroll records and ensuring compliance with tax laws and regulations.
Collaboration with various departments, particularly Human Resources, is essential to ensure seamless payroll operations and accurate employee compensation. The position demands a keen attention to detail, strong analytical skills, and effective communication abilities to address employee inquiries and resolve payroll-related issues. Staying informed about changes in payroll laws and regulations is also crucial for maintaining legal compliance in Payroll Specialist Jobs.
National Yearly Income Range:
$45,000 - $80,000
Why Being a Payroll Specialist is Great.
A Payroll Specialist is a great job for individuals who enjoy working with numbers and have a keen eye for detail. This role is essential in ensuring that employees are paid accurately and on time, which contributes to overall job satisfaction and productivity within an organization. Additionally, Payroll Specialists often have the opportunity to work with various software systems, enhancing their technical skills and making them valuable assets to their companies. The demand for Payroll Specialist jobs continues to grow, providing job security and opportunities for advancement in the field.
Moreover, this position allows for a structured work environment, often with regular hours, which can lead to a healthy work-life balance.
Payroll Specialist Job Duties And Responsibilities
A Payroll Specialist is responsible for processing payroll accurately and on time, which includes calculating wages, overtime, bonuses, and deductions. They maintain and update employee payroll records, ensuring compliance with federal, state, and local tax laws while preparing and distributing payroll-related reports such as paychecks and W2 forms. Additionally, the specialist addresses payroll-related inquiries from employees, resolves discrepancies, and collaborates with various departments to enhance payroll service performance. Regular audits of payroll records, management of employee leave balances, and the administration of timecards are also key duties that contribute to the overall efficiency of the payroll system.
Why be a Payroll Specialist with IES Residential?
Becoming a Payroll Specialist with IES Residential offers a unique opportunity to be part of a dynamic team that values employee engagement and development within a supportive, family-oriented culture. With a commitment to safety, inclusivity, and continuous learning, you will play a crucial role in ensuring that employees are compensated accurately and on time, contributing to their overall satisfaction and well-being.
Additionally, IESR’s strong financial health and emphasis on community support reflect a company that not only prioritizes its workforce but also strives to make a positive impact on the communities it serves.
Company Benefits
Competitive Wages
401(k) Plan with Contribution Matching
Paid Time Off (PTO)
Company Paid Life Insurance
Medical, Dental, & Vision Coverage
Short Term Disability Plans
Optional Long-Term Disability
Optional Critical Illness, Accident, Legal, & Pet Coverage.
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FAQs
What's a Payroll Specialist's job description?
A Payroll Specialist is responsible for the accurate and timely processing of employee payrolls. Key duties include calculating wages, overtime, and deductions, maintaining payroll records, and ensuring compliance with tax laws and regulations. They collaborate with Human Resources and other departments to ensure smooth payroll operations and address employee inquiries. Strong attention to detail, analytical skills, and communication abilities are essential for resolving payroll issues and staying updated on payroll laws.
What is the average salary of a Payroll Specialist?
The average salary of a Payroll Specialist is approximately $60,000 per year, with a range from around $45,000 to $80,000 annually. Hourly rates typically range from about $21.63 to $38.46, depending on experience and location.
How do I get a Payroll Specialist job?
To get a Payroll Specialist job, start by obtaining a high school diploma or equivalent, and consider pursuing an associate's or bachelor's degree in accounting, business, or a related field. Gain 1 to 2 years of experience in technical accounting or bookkeeping, ideally with a focus on payroll. Familiarize yourself with payroll regulations and tax laws at federal, state, and local levels. Develop proficiency in payroll software like ADP or QuickBooks, and enhance your computer skills, particularly in Excel and Google Sheets. Strong communication, analytical, and problem-solving skills are essential. Consider obtaining industry certifications, such as Certified Payroll Professional (CPP), to improve your qualifications. Networking and applying for entry-level positions can also help you secure a role in this field.
What are the job duties of a Payroll Specialist?
A Payroll Specialist is responsible for processing payroll accurately and on time, which includes calculating wages, overtime, bonuses, and deductions. They maintain and update employee payroll records, ensure compliance with tax laws, and prepare payroll-related reports like paychecks and W2 forms. Additionally, they address payroll inquiries, conduct audits for accuracy, process garnishments, and manage employee leave balances. The role also involves verifying salaries for withdrawals, reconciling payroll transactions, assisting with new hire data entry, and staying updated on payroll compliance issues.
How much does a Payroll Specialist make per hour?
A Payroll Specialist typically makes between $21.63 and $38.46 per hour, depending on experience and location.
Is a Payroll Specialist job fullfilling?
A Payroll Specialist job can be fulfilling for those who enjoy working with numbers, ensuring accuracy, and helping employees receive their compensation on time. The role often offers opportunities for problem-solving, attention to detail, and contributing to a company's overall success, which many find rewarding.
How long does it take to become a Payroll Specialist?
Becoming a Payroll Specialist typically takes about 1 to 3 years. This includes obtaining a high school diploma or equivalent, gaining 1 to 2 years of relevant experience in accounting or bookkeeping, and possibly pursuing an associate's or bachelor's degree in a related field. Familiarity with payroll software and knowledge of payroll regulations are also essential. Additionally, obtaining certifications like Certified Payroll Professional (CPP) can enhance job prospects and expertise.
Is there a demand for Payroll Specialists?
Yes, there is a strong demand for Payroll Specialists due to the increasing complexity of payroll regulations and the need for accurate payroll processing in businesses of all sizes. This role is essential for ensuring compliance and maintaining employee satisfaction.
What are Payroll Specialist career paths?
Payroll specialists can pursue various career paths, including payroll manager, payroll supervisor, human resources specialist, compliance officer, and financial analyst. With experience, they may also advance to roles such as director of payroll or chief financial officer. Additionally, obtaining certifications can enhance career opportunities and lead to specialized positions in payroll administration or tax compliance.
What are the job responsibilities of a Payroll Specialist?
A Payroll Specialist is responsible for processing payroll accurately and on time, which includes calculating wages, overtime, bonuses, and deductions. They maintain and update employee payroll records and ensure compliance with federal, state, and local tax laws. Key duties include preparing and distributing payroll reports, addressing employee inquiries, conducting audits of payroll records, and managing garnishment orders. They also verify attendance, reconcile payroll transactions, assist with new hires and terminations, and administer timecards. Additionally, they create custom reports, provide administrative support for payroll-related expenses, and stay updated on payroll compliance and system upgrades.
What are the requirements to get a Payroll Specialist job?
To become a Payroll Specialist, the following requirements are typically needed:
1. Education: A high school diploma or equivalent is essential; an associate's or bachelor's degree in accounting, business, or a related field is preferred.
2. Experience: 1 to 2 years of experience in technical accounting or bookkeeping, specifically in payroll, is beneficial.
3. Knowledge: Familiarity with payroll regulations and tax laws at federal, state, and local levels.
4. Software Proficiency: Experience with payroll software (e.g., ADP, QuickBooks) and strong computer skills, particularly in Excel and Google Sheets.
5. Communication Skills: Excellent verbal and written communication abilities, along with strong interpersonal skills.
6. Attention to Detail: Ability to identify errors in financial documents and maintain accuracy.
7. Analytical Skills: Strong problem-solving and time-management capabilities.
8. Confidentiality: Ability to handle sensitive personnel records discreetly.
9. Certification: Industry-specific certifications, such as Certified Payroll Professional (CPP), are advantageous.
Are there entry level Payroll Specialist jobs?
Yes, there are entry-level Payroll Specialist jobs. Typically, these positions require a high school diploma or equivalent, with some employers preferring an associate's degree in accounting or finance. Key skills include attention to detail, proficiency in payroll software, basic knowledge of tax regulations, and strong organizational abilities. Good communication skills and the ability to work with confidential information are also important.
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