Payroll Administration Assistant Jobs
A Payroll Administration Assistant is a vital position within an organization, tasked with supporting the payroll department to ensure accurate, timely, and compliant employee payments. This role encompasses various administrative duties related to payroll processing, employee compensation, and adherence to relevant laws and regulations.
The Payroll Administration Assistant collaborates closely with the Payroll Manager or Payroll Administrator to maintain precise employee records, process payroll checks, and respond to employee inquiries regarding pay and taxes.
This position demands a high level of attention to detail, exceptional organizational skills, and the ability to manage confidential information discreetly. Overall, Payroll Administration Assistant Jobs are essential for the smooth functioning of the payroll system and for maintaining employee trust through accurate and timely payments.
National Yearly Income Range:
$35,000 - $70,000
Why Being a Payroll Administration Assistant is Great.
A Payroll Administration Assistant is a great job for those who enjoy working with numbers and have a keen eye for detail. This role offers the opportunity to play a crucial part in ensuring employees are compensated accurately and on time, which is vital for maintaining morale and productivity within an organization. Additionally, it provides a solid foundation for career advancement in human resources or finance, as it involves understanding payroll systems, tax regulations, and employee benefits. The skills gained in this position are transferable and highly sought after in various industries.
Payroll Administration Assistant Jobs can also offer a stable work environment, competitive salaries, and the chance to work with a diverse team, making it an appealing choice for many job seekers.
Payroll Administration Assistant Job Duties And Responsibilities
A Payroll Administration Assistant is responsible for gathering and examining timesheets to ensure their accuracy and validity, as well as entering and updating payroll data in software systems. This role involves calculating employee salaries, overtime, and deductions, while also preparing and distributing paychecks in both hard copy and electronic formats. Additionally, the Payroll Admin Assistant maintains accurate records of employee leave, ensures compliance with employment laws, and addresses employee inquiries regarding pay and taxes. They also assist in year-end payroll processes, manage payroll-related documentation, and coordinate with the Payroll Accountant to ensure timely processing of payroll cycles.
Why be a Payroll Administration Assistant with IES Residential?
Becoming a Payroll Administration Assistant with IES Residential offers a unique opportunity to be part of a company that values its employees and fosters a supportive, family-oriented culture. With over 50 years of experience and a commitment to continuous learning, you will benefit from comprehensive training programs that enhance your skills and career growth. IESR's dedication to safety, inclusivity, and community engagement ensures that you will be working in an environment that prioritizes both professional development and social responsibility.
Joining IESR means contributing to a legacy of excellence while being empowered to make a positive impact on the lives of your colleagues and the communities we serve.
Company Benefits
Competitive Wages
401(k) Plan with Contribution Matching
Paid Time Off (PTO)
Company Paid Life Insurance
Medical, Dental, & Vision Coverage
Short Term Disability Plans
Optional Long-Term Disability
Optional Critical Illness, Accident, Legal, & Pet Coverage.
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FAQs
What's a Payroll Administration Assistant's job description?
A Payroll Administration Assistant supports the payroll department by ensuring accurate and timely employee payments. Key responsibilities include maintaining employee records, processing payroll checks, and addressing inquiries related to pay and taxes. This role requires strong attention to detail, organizational skills, and the ability to handle confidential information. The assistant plays a vital role in compliance with payroll regulations and contributes to the overall efficiency of the payroll system.
What is the average salary of a Payroll Administration Assistant?
The average salary for a Payroll Administration Assistant in the United States typically ranges from $50,000 to $55,000 annually, or about $24.04 to $26.44 per hour. Salaries can vary based on location, experience, and industry, with lower salaries around $35,000 and higher salaries reaching up to $70,000.
How do I get a Payroll Administration Assistant job?
To get a Payroll Administration Assistant job, start by obtaining a high school diploma or a bachelor's degree in accounting, finance, or a related field. Gain relevant experience as a payroll assistant or administrator. Familiarize yourself with payroll software like Gusto, ADP, or Kronos. Develop strong mathematical, data entry, and analytical skills, along with knowledge of payroll legislation and tax regulations. Enhance your time management, organizational, and problem-solving abilities. Consider completing a bookkeeping course to strengthen your qualifications. Finally, showcase your ability to maintain confidentiality and work well both independently and as part of a team.
What are the job duties of a Payroll Administration Assistant?
A Payroll Administration Assistant is responsible for gathering and verifying timesheets, entering payroll data into software systems, calculating employee salaries and deductions, and preparing paychecks. They maintain accurate records of employee leave, ensure compliance with laws and regulations, process tax forms, and address employee inquiries about pay. Additionally, they assist in year-end payroll processes, maintain confidentiality, and prepare payroll reports while coordinating with the Payroll Accountant. Other duties may include managing accounts receivable and performing general accounting tasks.
How much does a Payroll Administration Assistant make per hour?
A Payroll Administration Assistant typically makes between $24.04 and $26.44 per hour, with salaries varying based on location, experience, and industry.
Is a Payroll Administration Assistant job fullfilling?
A Payroll Administration Assistant job can be fulfilling for those who enjoy working with numbers, ensuring accuracy, and supporting employees. It offers opportunities for growth, learning about financial processes, and contributing to a team's success, making it rewarding for detail-oriented individuals.
How long does it take to become a Payroll Administration Assistant?
To become a Payroll Administration Assistant, it typically takes 1 to 2 years. This includes obtaining a high school diploma or a bachelor's degree in a related field, gaining relevant experience, and developing skills in payroll software and accounting. Completing additional courses in bookkeeping can also enhance qualifications.
Is there a demand for Payroll Administration Assistants?
Yes, there is a strong demand for Payroll Administration Assistants. As businesses grow and regulations become more complex, the need for skilled professionals to manage payroll processes accurately and efficiently continues to rise. This role is essential for ensuring compliance and maintaining employee satisfaction, making it a valuable position in various industries.
What are Payroll Administration Assistant career paths?
Payroll Administration Assistants can pursue various career paths, including Payroll Specialist, Payroll Manager, Human Resources Coordinator, Accounting Clerk, and Financial Analyst. With experience, they may advance to roles such as Payroll Director or HR Manager. Additional education and certifications can further enhance career opportunities in payroll and human resources.
What are the job responsibilities of a Payroll Administration Assistant?
A Payroll Administration Assistant is responsible for gathering and verifying timesheets, entering payroll data into software systems, calculating employee salaries and deductions, and preparing paychecks. They maintain accurate records of employee leave and overtime, ensure compliance with employment laws and tax regulations, and process necessary payroll forms. Additionally, they address employee inquiries about pay, assist with year-end payroll processes, and maintain confidentiality of employee information. The role also involves preparing payroll reports and managing tax payments to government authorities.
What are the requirements to get a Payroll Administration Assistant job?
To secure a Payroll Administration Assistant position, candidates typically need the following requirements:
1. Education: A high school diploma or a bachelor’s degree in Accounting, Finance, Economics, or a related field.
2. Experience: Previous experience in payroll roles, such as Payroll Assistant or Payroll Administrator.
3. Software Proficiency: Familiarity with payroll software like Gusto, Dayforce HCM, ADP, or Kronos.
4. Skills: Strong mathematical, accounting, data entry, and analytical skills.
5. Knowledge: Understanding of payroll legislation, salary deductions, and tax regulations.
6. Time Management: Good organizational skills and the ability to manage multiple tasks effectively.
7. Problem-Solving: Ability to identify and resolve payroll-related errors.
8. Confidentiality: Capacity to maintain the confidentiality of sensitive information.
9. Teamwork: Strong collaboration skills and the ability to work independently.
10. Additional Qualifications: Completion of a bookkeeping course is advantageous.
Are there entry level Payroll Administration Assistant jobs?
Yes, there are entry-level Payroll Administration Assistant jobs. Typically, these positions require a high school diploma or equivalent, strong attention to detail, basic math skills, and proficiency in spreadsheet software. Familiarity with payroll systems and good communication skills are also beneficial. Some employers may prefer candidates with coursework in accounting or finance.
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