Accounts Payable Specialist Jobs
Accounts Payable Specialist Jobs involve managing an organization’s financial transactions related to vendor payments and expenses. This role is essential for ensuring timely and accurate payments while adhering to financial policies and procedures.
The specialist collaborates with the accounting team to handle daily financial transactions, including processing invoices, reconciling accounts, and maintaining precise financial records. By managing vendor payments, resolving discrepancies, and ensuring compliance with regulations, the Accounts Payable Specialist contributes to the financial health and integrity of the company. Strong attention to detail, excellent organizational skills, and effective communication with vendors and internal stakeholders are crucial for success in this position.
Why Being an Accounts Payable Specialist is Great.
An Accounts Payable Specialist plays a crucial role in maintaining the financial health of a company by ensuring that all invoices are processed accurately and timely, which directly impacts cash flow management. This position offers a unique blend of analytical skills and attention to detail, allowing individuals to work closely with various departments and vendors. The opportunity for career advancement is significant, as many companies value the expertise gained in this role, often leading to higher-level positions in finance or accounting. Additionally, the demand for skilled professionals in this area remains strong, making Accounts Payable Specialist jobs a stable and rewarding career choice.
Overall, it combines the satisfaction of contributing to a company's success with the potential for personal and professional growth.
Accounts Payable Specialist Job Duties And Responsibilities
An Accounts Payable Specialist is responsible for processing and verifying invoices, ensuring they are accurate and complete by matching them with purchase orders or contracts. This role involves entering invoices into accounting software, reconciling transactions, and preparing payment batches through various methods such as checks and electronic transfers. The AP Specialist also communicates with vendors to resolve discrepancies, monitors payment deadlines, and maintains accurate vendor records. Additionally, they assist with financial reporting, collaborate with internal departments for data analysis, and ensure compliance with regulatory requirements in accounting practices.
Why be an Accounts Payable Specialist with IES Residential?
Becoming an Accounts Payable Specialist with IES Residential offers a unique opportunity to join a company with over 50 years of industry experience, where you can contribute to a culture that prioritizes safety, family, and employee development. IESR's commitment to continuous learning through its proprietary training programs ensures that you will have the tools and support needed to advance your career while being part of a diverse and inclusive environment that values every employee's contributions. Additionally, as an active member of the community, IESR encourages employees to engage in charitable initiatives, allowing you to make a positive impact beyond the workplace.
In this role, you will not only play a crucial part in the company's financial operations but also be part of a legacy that emphasizes growth, collaboration, and a commitment to building a better world.
Company Benefits
Competitive Wages
401(k) Plan with Contribution Matching
Paid Time Off (PTO)
Company Paid Life Insurance
Medical, Dental, & Vision Coverage
Short Term Disability Plans
Optional Long-Term Disability
Optional Critical Illness, Accident, Legal, & Pet Coverage.
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FAQs
What's an Accounts Payable Specialist's job description?
An Accounts Payable Specialist is responsible for managing an organization's financial transactions related to vendor payments and expenses. Key duties include processing invoices, reconciling accounts, and maintaining accurate financial records. This role ensures timely and accurate payments, resolves discrepancies, and adheres to financial policies and regulations. Strong attention to detail, organizational skills, and effective communication with vendors and internal teams are essential for success in this position.
How do I get an Accounts Payable Specialist job?
To get an Accounts Payable Specialist job, start by obtaining a high school diploma, with a preference for an Associate’s or Bachelor’s degree in accounting or finance. Gain 1-3 years of experience in accounts payable or a related financial role. Develop knowledge of accounting principles, payable processes, and relevant regulations. Acquire proficiency in accounting software and spreadsheet tools like Excel. Highlight strong attention to detail, organizational skills, and effective communication abilities. Consider obtaining relevant training or certifications to enhance your qualifications.
What are the job duties of an Accounts Payable Specialist?
An Accounts Payable Specialist is responsible for processing and verifying invoices, matching them with purchase orders, and entering them into accounting software. Key duties include reconciling accounts payable transactions, preparing payment batches, and communicating with vendors to resolve discrepancies. They ensure timely payments, maintain accurate vendor records, assist with financial reporting, and perform account reconciliations. Additionally, they support audits, monitor regulatory compliance, and manage expenses related to accounts and cost centers.
Is an Accounts Payable Specialist job fullfilling?
An Accounts Payable Specialist job can be fulfilling for those who enjoy working with numbers, managing financial transactions, and contributing to a company's financial health. It offers opportunities for problem-solving, attention to detail, and collaboration with various departments, which can lead to a rewarding career in finance.
How long does it take to become an Accounts Payable Specialist?
To become an Accounts Payable Specialist typically takes 1-3 years. This includes obtaining a high school diploma, with many employers preferring an Associate’s or Bachelor’s degree in accounting or finance. Gaining experience as an accounts payable clerk or in a related financial role is essential, along with proficiency in accounting software and a solid understanding of accounting principles. Relevant training or certifications can also enhance your qualifications.
Is there a demand for Accounts Payable Specialists?
Yes, there is a strong demand for Accounts Payable Specialists. As businesses grow and financial regulations become more complex, the need for skilled professionals to manage invoices, payments, and financial records continues to rise. This role is essential for maintaining cash flow and ensuring accurate financial reporting.
What are Accounts Payable Specialist career paths?
Accounts Payable Specialist career paths typically include advancement to roles such as Accounts Payable Supervisor, Accounts Payable Manager, or Finance Manager. With experience, professionals may transition to positions like Controller or Director of Finance. Some may also specialize in areas like procurement or financial analysis, or move into related fields such as accounting or auditing. Continuing education and certifications can further enhance career opportunities.
What are the job responsibilities of an Accounts Payable Specialist?
An Accounts Payable Specialist is responsible for processing and verifying invoices, ensuring accuracy by matching them with purchase orders. They enter invoices into accounting software, reconcile transactions, and resolve discrepancies. The role involves preparing payment batches, communicating with vendors to address inquiries, and monitoring payment deadlines. They maintain vendor records, assist with financial reporting, and collaborate with internal departments. Additionally, they perform account reconciliations, support audits, and stay updated on regulatory requirements. Other duties include managing expenses, issuing purchase order amendments, and monitoring payroll expense claims.
What are the requirements to get an Accounts Payable Specialist job?
To secure a position as an Accounts Payable Specialist, candidates typically need the following requirements:
1. Education: A high school diploma is essential, while an Associate’s or Bachelor’s degree in accounting, finance, or a related field is preferred.
2. Experience: 1-3 years of experience in accounts payable or a similar financial role is often required.
3. Knowledge: Understanding of accounting principles, payable processes, and relevant regulations is crucial.
4. Software Proficiency: Familiarity with accounting software or ERP systems and strong skills in spreadsheet applications like Microsoft Excel or Google Sheets.
5. Skills: Strong attention to detail, organizational abilities, analytical thinking, and excellent communication skills are necessary.
6. Certifications: Relevant training or certifications in accounts payable can enhance qualifications.
Are there entry level Accounts Payable Specialist jobs?
Yes, there are entry-level Accounts Payable Specialist jobs. Typically, these positions require a high school diploma or equivalent, with some employers preferring an associate's degree in accounting or finance. Key skills include attention to detail, proficiency in accounting software, strong organizational abilities, and basic knowledge of accounting principles. Effective communication and problem-solving skills are also important. Familiarity with spreadsheets and data entry can enhance job prospects.
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