Administrative Support Specialist Jobs
Administrative Support Specialist Jobs are essential positions within organizations that focus on delivering comprehensive administrative and clerical support. These roles involve executing complex and sensitive tasks, such as budget preparation, accounts payable and receivable, and grant reporting.
The specialist must possess strong clerical skills, be proficient in office tools and common computer applications, and excel in interpersonal communication. They collaborate closely with colleagues, clients, and management to ensure the efficient operation of the organization.
National Yearly Income Range:
$35,000 - $60,000
Why Being an Administrative Support Specialist is Great.
An Administrative Support Specialist plays a crucial role in ensuring the smooth operation of an organization, making it a highly rewarding job. This position involves a variety of tasks, such as managing schedules, organizing files, and facilitating communication between departments, which can lead to a dynamic and engaging work environment. The skills developed in this role, such as time management, organization, and interpersonal communication, are invaluable and transferable to many other career paths. Furthermore, Administrative Support Specialist Jobs often offer opportunities for growth and advancement, allowing individuals to expand their expertise and take on more responsibilities over time.
Overall, this role not only contributes significantly to the efficiency of a team but also provides a solid foundation for a successful career in various fields.
Administrative Support Specialist Job Duties And Responsibilities
An Administrative Support Specialist plays a crucial role in managing department and grant budgets by monitoring expenditures and analyzing financial reports to ensure compliance with approved budgets. This position involves processing accounts receivable and payable, conducting purchasing activities, and preparing various reports while maintaining accurate records in automated systems. Additionally, the Admin Support Specialist serves as a receptionist, responding to inquiries from the public and assisting staff, while also coordinating travel arrangements and scheduling events. They may supervise a small team, ensuring effective outreach and communication within the business community and overseeing the daily operations of specific projects or centers.
Why be an Administrative Support Specialist with IES Residential?
Becoming an Administrative Support Specialist with IES Residential offers a unique opportunity to be part of a dynamic and supportive work environment that values safety, family, and personal growth. With over 50 years of experience in the electrical services industry and a commitment to employee development through comprehensive training programs, you can accelerate your career while contributing to a company that prioritizes exceptional customer experiences and community engagement.
Joining IESR means being part of a diverse and inclusive culture, where your contributions are recognized and celebrated, and where you can play a vital role in shaping the future of a respected organization dedicated to making a positive impact on both its employees and the communities it serves.
Company Benefits
Competitive Wages
401(k) Plan with Contribution Matching
Paid Time Off (PTO)
Company Paid Life Insurance
Medical, Dental, & Vision Coverage
Short Term Disability Plans
Optional Long-Term Disability
Optional Critical Illness, Accident, Legal, & Pet Coverage.
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FAQs
What's an Administrative Support Specialist's job description?
An Administrative Support Specialist is responsible for providing essential administrative and clerical support within an organization. Key duties include managing complex tasks such as budget preparation, accounts payable and receivable, and grant reporting. This role requires proficiency in office tools and computer applications, as well as strong interpersonal and communication skills. The specialist collaborates with colleagues, clients, and management to ensure efficient operations and effective workflow.
What is the average salary of an Administrative Support Specialist?
The average salary for an Administrative Support Specialist typically ranges from $35,000 to $60,000 annually, with a median salary around $45,000. Hourly rates generally fall between $17 and $35, with a median of approximately $22 to $25 per hour. Salaries can vary based on location, experience, and industry.
How do I get an Administrative Support Specialist job?
To get an Administrative Support Specialist job, start by obtaining a high school diploma or equivalent; consider pursuing an Associate's or Bachelor's degree in office administration or a related field. Gain at least two years of relevant experience in administrative support. Develop knowledge of administrative principles, budget management, and event production. Become proficient in office software, including word processing and spreadsheets. Familiarize yourself with applicable laws and regulations. Enhance your skills in office automation, research, problem-solving, and customer service. Effective communication and the ability to prioritize tasks are essential. Depending on the job, you may need a valid Oregon Driver’s License and Notary Public certification within six months of employment.
What are the job duties of an Administrative Support Specialist?
An Administrative Support Specialist performs a variety of essential duties, including managing budgets and financial reports, processing accounts receivable and payable, and preparing departmental reports. They input data into automated systems, serve as a receptionist, and respond to inquiries from the public. Additional responsibilities include maintaining filing systems, generating reports, coordinating travel arrangements, and scheduling events. They may also supervise junior staff and assist in policy development based on research findings. Overall, they ensure efficient day-to-day operations and effective communication within the organization.
How much does an Administrative Support Specialist make per hour?
An Administrative Support Specialist typically earns between $17 and $35 per hour, with a median rate of around $22 to $25 per hour. Salaries can vary based on location, experience, and industry.
Is an Administrative Support Specialist job fullfilling?
An Administrative Support Specialist job can be fulfilling for those who enjoy organization, problem-solving, and supporting teams. It offers opportunities for skill development, interaction with diverse individuals, and a chance to contribute to a company's success. However, fulfillment varies based on personal interests and career goals.
How long does it take to become an Administrative Support Specialist?
To become an Administrative Support Specialist, it typically takes about 2 to 4 years. This includes obtaining a high school diploma or equivalent, gaining relevant work experience (usually at least two years), and potentially pursuing an Associate's or Bachelor's degree in office administration or a related field. Proficiency in software programs and knowledge of administrative practices are also essential for success in this role.
Is there a demand for Administrative Support Specialists?
Yes, there is a strong demand for Administrative Support Specialists. As organizations continue to grow and streamline operations, the need for skilled professionals who can manage administrative tasks, support teams, and enhance productivity remains essential across various industries.
What are Administrative Support Specialist career paths?
Administrative Support Specialists can pursue various career paths, including Executive Assistant, Office Manager, Project Coordinator, Human Resources Assistant, and Customer Service Representative. With experience, they may advance to roles such as Operations Manager, Administrative Services Manager, or Office Director. Additional education or certifications can lead to specialized positions in areas like project management or human resources.
What are the job responsibilities of an Administrative Support Specialist?
An Administrative Support Specialist is responsible for a variety of tasks that enhance organizational efficiency. Key responsibilities include assisting with budget development and monitoring expenditures, processing accounts receivable and payable, and preparing financial reports. They also manage data entry into automated systems, maintain filing systems, and generate reports. Additionally, they serve as a receptionist, respond to public inquiries, and coordinate travel arrangements. Other duties involve attending meetings, taking minutes, and potentially supervising junior staff. Overall, they play a crucial role in supporting administrative functions and ensuring smooth operations within the organization.
What are the requirements to get an Administrative Support Specialist job?
To qualify for an Administrative Support Specialist position, candidates typically need the following:
1. Education: A high school diploma or equivalent is required; some roles may require an Associate's or Bachelor's degree in office administration or a related field.
2. Experience: At least two years of relevant experience in a specialized area.
3. Skills: Proficiency in office software (word processing, spreadsheets, databases), knowledge of administrative support practices, and budget/financial management.
4. Communication: Strong verbal and written communication skills, ability to follow instructions, and manage multiple tasks effectively.
5. Technical Skills: Familiarity with office automation equipment and problem-solving abilities.
6. Regulatory Knowledge: Understanding of applicable laws, policies, and regulations.
7. Additional Requirements: A valid driver's license may be needed, and Notary Public certification may be required within six months of appointment.
Are there entry level Administrative Support Specialist jobs?
Yes, entry-level Administrative Support Specialist jobs exist. Common requirements include a high school diploma or equivalent, strong organizational and communication skills, proficiency in office software (like Microsoft Office), and basic knowledge of office procedures. Attention to detail and the ability to multitask are also important. Some positions may prefer or require an associate degree or relevant experience.
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