Fleet Administrator Jobs
Fleet Administrator Jobs involve the administration and coordination of an organization's motor vehicle fleet. This position is essential for ensuring the efficient operation, maintenance, and compliance of the fleet with relevant regulations and policies. Responsibilities include maintaining accurate records, scheduling repairs and preventative maintenance, and ensuring compliance with government rules.
Strong organizational, communication, and problem-solving skills are necessary to support daily operations. The Fleet Administrator collaborates with the Fleet Manager and team members to provide administrative support and manage data, ensuring that all fleet-related tasks are completed accurately and on time. This role is vital for maintaining the integrity and efficiency of the fleet, ensuring vehicles are always available and in good working condition.
National Yearly Income Range:
$40,000 - $70,000
Why Being a Fleet Administrator is Great.
A Fleet Administrator is a great job for those who enjoy a dynamic work environment and have a knack for organization and logistics. This role involves managing a fleet of vehicles, ensuring they are maintained, compliant, and operating efficiently, which can be both challenging and rewarding. Fleet Administrators play a crucial role in optimizing costs, improving safety, and enhancing overall fleet performance. With the increasing reliance on transportation in various industries, the demand for skilled professionals in this area is on the rise.
Fleet Administrator Jobs offer opportunities for career advancement, skill development, and the chance to work with cutting-edge technology in fleet management systems.
Fleet Administrator Job Duties And Responsibilities
The Fleet Administrator plays a crucial role in managing comprehensive databases that track driver entitlements, vocational training, and fleet compliance, ensuring all records are accurate and up-to-date. They facilitate ongoing training and inductions to meet industry standards and assist in the scheduling and maintenance of vehicles, while also providing specialized support to branch employees. Additionally, the Fleet Admin is responsible for analyzing maintenance invoices and approving requests to minimize expenses, as well as ensuring compliance with commercial DOT fleet regulations. With a focus on efficient administrative services and effective communication, the Fleet Administrator manages a high volume of tasks while supporting the Fleet Manager in various operational duties.
Why be a Fleet Administrator with IES Residential?
Becoming a Fleet Administrator with IES Residential offers a unique opportunity to join a company with over 50 years of experience in the electrical services industry, where you can contribute to a culture that prioritizes safety, employee engagement, and community support. In this role, you will be part of a dynamic team that values professional growth through comprehensive training programs and a commitment to inclusivity and diversity. IESR’s dedication to building a better world, both for its employees and the communities it serves, ensures that your work will have a meaningful impact, making your career not just a job, but a fulfilling journey in a family-oriented environment.
Company Benefits
Competitive Wages
401(k) Plan with Contribution Matching
Paid Time Off (PTO)
Company Paid Life Insurance
Medical, Dental, & Vision Coverage
Short Term Disability Plans
Optional Long-Term Disability
Optional Critical Illness, Accident, Legal, & Pet Coverage.
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FAQs
What's a Fleet Administrator's job description?
A Fleet Administrator is responsible for managing and coordinating an organization's vehicle fleet. Key duties include ensuring efficient operation and maintenance of vehicles, maintaining compliance with regulations, scheduling repairs, and keeping accurate records. This role requires strong organizational and communication skills to support daily fleet operations and collaborate with the Fleet Manager and team members. The Fleet Administrator plays a vital role in ensuring vehicles are available and in optimal condition.
What is the average salary of a Fleet Administrator?
The average salary of a Fleet Administrator in the United States typically ranges from $40,000 to $70,000 annually, with a median salary of about $55,000. Hourly rates range from approximately $19 to $34, with a median of around $26 per hour.
How do I get a Fleet Administrator job?
To get a Fleet Administrator job, start by obtaining a high school diploma, and consider pursuing a Bachelor's degree in a relevant field such as Diesel, Automotive, Business, or Engineering. Acquire necessary certifications, which may include specific DOT certifications. Gain 1-3 years of experience in fleet administration or a related area. Develop essential skills such as strong communication, organizational abilities, and proficiency in Microsoft Office. Demonstrate a customer-focused service ethic and the ability to work independently while managing multiple tasks. Networking and applying for open positions will also enhance your chances of securing a job in this field.
What are the job duties of a Fleet Administrator?
A Fleet Administrator is responsible for managing and maintaining comprehensive databases related to drivers and vehicles, facilitating training and compliance, and administering monthly data reports. Key duties include monitoring fleet audits, providing administrative support to branches, sourcing vehicles, ensuring documentation accuracy, quoting for new fleet requests, and analyzing maintenance invoices. They also assist with vehicle maintenance scheduling, manage compliance with DOT regulations, handle asset disposal, and serve as a primary contact for inquiries. Additionally, they support the Fleet Manager with various administrative tasks and utilize software tools effectively to manage a high volume of daily responsibilities.
How much does a Fleet Administrator make per hour?
A Fleet Administrator typically makes between $19 and $34 per hour, with a median hourly rate of about $26.
Is a Fleet Administrator job fullfilling?
A Fleet Administrator job can be fulfilling for those who enjoy organization, logistics, and problem-solving. It offers opportunities to manage vehicle operations, optimize efficiency, and contribute to a team's success. However, fulfillment varies based on individual interests and work environment.
How long does it take to become a Fleet Administrator?
Becoming a Fleet Administrator typically takes 1-3 years, which includes obtaining a high school diploma and often a Bachelor's degree in a relevant field. Relevant experience in fleet administration or a similar area is essential, along with any necessary certifications. Strong organizational, communication, and problem-solving skills are also crucial for success in this role.
Is there a demand for Fleet Administrators?
Yes, there is a growing demand for Fleet Administrators as businesses increasingly rely on efficient fleet management to optimize operations, reduce costs, and enhance productivity. This role is essential for overseeing vehicle maintenance, compliance, and logistics, making it crucial in various industries.
What are Fleet Administrator career paths?
Fleet Administrator career paths typically include roles such as Fleet Manager, Logistics Coordinator, Transportation Manager, Operations Manager, and Supply Chain Analyst. Advancement may lead to positions like Director of Fleet Operations or Vice President of Logistics. Additional opportunities exist in specialized areas like compliance, safety management, and fleet procurement. Continuing education and certifications can enhance career prospects.
What are the job responsibilities of a Fleet Administrator?
A Fleet Administrator is responsible for managing and maintaining comprehensive databases related to driver entitlements, training, and fleet vehicles. Key duties include facilitating inductions and training, administering monthly data reports, monitoring fleet audits, and providing specialist support to branch employees. They source vehicles for fleet car schemes, ensure documentation accuracy, and quote for new requests. The role involves analyzing maintenance invoices, approving maintenance requests, and ensuring compliance with DOT regulations. Additionally, the Fleet Administrator handles document tracking, assists with asset disposal, and supports vehicle maintenance scheduling. Effective communication, data management, and IT support are also essential components of the role.
What are the requirements to get a Fleet Administrator job?
To qualify for a Fleet Administrator job, candidates typically need the following:
1. Education: A high school diploma is required, with a preference for a Bachelor's degree in fields such as Diesel, Automotive, Business, Education, Management, or Engineering.
2. Certifications: Relevant licenses or certifications may be necessary, including DOT certifications.
3. Experience: 1-3 years of related experience in fleet administration or a similar role is usually required.
4. Skills:
- Strong customer service orientation
- Knowledgeable and motivated in processes and systems
- Good organizational and communication skills
- Ability to challenge processes and seek improvements
- Proficiency in Microsoft Office and databases
- Strong problem-solving abilities
- Capability to multitask and meet deadlines
- Self-starter with independent work skills
These components are essential for success in the role of a Fleet Administrator.
Are there entry level Fleet Administrator jobs?
Yes, entry-level Fleet Administrator jobs exist. Common requirements include a high school diploma or equivalent, strong organizational and communication skills, basic knowledge of fleet management software, proficiency in Microsoft Office, and an understanding of vehicle maintenance and logistics. Some positions may also prefer candidates with experience in customer service or administrative roles.
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